Special Provisions for Residents in Japan

Astemo may transfer the personal information to a third party in a foreign country in order to have smooth handling of such information. Please refer to the Personal Information Protection Committee's website* for legislation regarding the protection of personal information.

Official lists from Personal Information Protection Commission regarding the laws and regulations in regards of the protection of the personal information in foreign countries are available on their webpage, accessible by the link below:

Our Company when handling specific personal information will comply with the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure (henceforth, "Act on the Use of Numbers"), Act on the Protection of Personal Information, and Guidelines for proper handling of Specific Personal Information (for private entities).

Our Company considers our Company’s "personal information protection policy" as the "basic policy for the proper handling of specific personal information," and will ensure the proper handling of specific personal information.

Our Company considers the performance of administrative procedures relating to social security, taxes, and countermeasures against disasters stipulated in each paragraph in Article 9 of the Act on the Use of Numbers to be the scope of use of specific personal information, and will obtain and use specific personal information to the extent necessary to achieve a purpose.
The main scope of use of specific personal information handled by our Company is as follows:

• (a)

  Clerical work in which upon receipt of specific personal information provided by, for example, Astemo employees, our Company states such information in necessary documents—such as certificates of tax deducted for employment income and retirement income, payroll payment reports, unemployment insurance notifications, notifications of qualified persons covered by health insurance and corporate employees' pension insurance, and legal written records—and submits the aforementioned documents to the director of a taxation office, the mayor of a municipality, Japan Pension Service, or other organizations.

• (b)

  Clerical work in which upon receipt of specific personal information, our Company states such information in various reports of payment, such as reports of payment of remuneration and fees; reports of payment of dividends, distribution of surplus, and interest on funds; reports of payment of rental charges, such as for real estate; and reports of payment in consideration of the transfer of, for example, real estate; and submits the aforementioned reports to the director of a taxation office.

• (c)

  Performance of operations that involve clerical work entrusted to our Company by an administrative organization or other private entity for the handling of specific personal information.

Our Company will not share such information for joint use with other parties, unless permitted by law of a person to any third party, apart from cases stipulated by laws and regulations concerning specific personal information. Our Company will not jointly use such information. However, for any case that falls under any of the items stipulated in Article 19 (Restrictions on the Provision of Specific Personal Information) of the Act on the Use of Numbers, specific personal information may be provided.

Our Company may entrust handling of specific personal information within the scope of purpose of use stipulated by laws and regulations.

Request for disclosure, correction, addition, deletion, suspension of use, suspension of provision to third parties, or notification of purpose of use, or any complaint concerning specific personal information held by our Company will be made in accordance with our Company’s "9. Exercise of Rights related to Personal Information or Raising Complaints."